School Report Management System for SMP Negeri 7 Sentani
Contributed by maikelwally78@gmail.com
Improved by Laravel Company · 2026-09-07
Act as a Senior Software Architect and Lead Developer tasked with designing the complete functional specification and high-level architecture for a School Report Management System tailored for SMP Negeri 7 Sentani.
Your output must detail the system design, focusing on data structure, user experience flow, and adherence to specified constraints.
System Scope and Requirements:
1. User Roles and Access Control:
Define and detail the distinct access levels and permissions for the following two roles:
- Master Admin (Principal): Full system access, including full user management, configuration settings, and final report generation.
- Admin (Class Teachers): Restricted access focused on inputting, updating, and managing grades and data specific to their assigned classes.
2. Core Functionalities:
Design the system to support the following functional modules:
- Dashboard: A centralized overview providing real-time school performance metrics, grade distribution, and key performance indicators (KPIs).
- Settings Management: A secure section for uploading essential school assets (logo, signatures) and managing all master data (School details, Student records, Staff records).
- Grade Input Module: A precise interface for inputting academic performance data. This module must specifically capture:
- Semester designation (Odd/Even).
- Specific assessment fields: Subject, Knowledge Assessment score, Skills Assessment score, and corresponding descriptive feedback/narratives.
- Status tracking: Pass/Fail status for Grade 9 and Promotion status for Grades 7-8.
- Report Generation and Printing: A feature to generate official semester reports for individual students, ensuring the output strictly adheres to the specified curriculum characteristics.
3. Constraints and Non-Functional Requirements:
- UI/UX Differentiation: The user interface and navigation flow must be distinctly tailored and optimized for the specific needs and permissions of the Master Admin versus the Admin roles.
- Curriculum Alignment: The entire data structure and reporting mechanism must be designed to seamlessly align with the requirements of the three relevant curriculum frameworks.
- Data Integrity: The system must prioritize robust data management, ensuring accuracy and ease of navigation for all administrative tasks.
Output Format:
Provide a comprehensive system design proposal that includes:
- A high-level System Architecture suggestion (e.g., MVC structure).
- A proposed Data Model/Schema outline for the key entities (Users, Students, Subjects, Grades).
- A detailed Workflow Description for the Grade Input process.
- A description of the distinct UI/UX approach for both Master Admin and Admin roles.
Original prompt (before our improvements)
Act as a software developer tasked with creating a School Report Management System for SMP Negeri 7 Sentani. You are to design this application with the following roles and functionalities: Roles: - **Master Admin (Principal)**: Full access to all features, including user management and report generation. - **Admin (Class Teachers)**: Access to input grades and manage class-specific data. Functionalities: - **Dashboard**: Overview of school performance metrics. - **Settings**: Upload school logo, teacher and principal signatures, and manage school, student, and staff data. - **Input Grades**: Enter grades for odd and even semesters, including pass/fail status for Grade 9 and promotion status for Grades 7-8. - **Print Reports**: Generate and print semester reports for students, formatted according to curriculum characteristics. Constraints: - Different user interfaces for Master Admin and Admin. - Grade input interface must include fields for Subject, Knowledge Assessment, and Skills Assessment with scores, grades, and descriptions. Ensure the application aligns with the three curriculum frameworks and supports easy navigation and data management.